A Letter of Collaboration (LoC) is a general and non-binding agreement meant to initiate relations with a partner institution. It is essentially a "handshake" agreement to take steps in the future towards a more concrete program. An LoC does not describe detailed collaboration commitments but merely lists areas of potential future collaboration.
As a result of its non-binding nature, no financial obligations should be included in a LoC.
An LoC is initiated by an OSU faculty member. Please note that any deviations to the LoC template may require the agreement to be sent to Contract Services for review.
For assistance with your LoC, please contact Debbie Parkins in International Affairs (IA) at Deborah.Parkins@oregonstate.edu or (541) 737-1503.
Steps for Completing a Letter of Collaboration
To complete a Letter of Collaboration, please follow these steps:
The OSU faculty memeber contacts the International Affairs (IA) Agreement Coordinator Deborah Parkins at Deborah.Parkins@oregonstate.edu and request a Letter of Collaboration (LoC) Request Form.
There must be a faculty member from each institution that is willing to manage the partnership and who's name will be on the LoC. An LoC Request Form must be filled out prior to partnership approval. Upon approval of the partnership a pdf template of the LoC is provided for your institution to review. Highlighted information is necessary to complete the LoC.
✏ Note: provided the Oregon State University (OSU) template is used and does not deviate from the original, it will be processed through International Affairs and does not need to be sent to OSU Contract Services for review.
Both institutions review the terms of the LoC and decide whether it meets their purpose.
Each institution provides the names of the institution coordinators, the address of the institution, and the names, title and email of the signatories. The IA Agreement Coordinator will add this information to the LoC.
The IA Agreement Coordinator prepares a draft LoC and sends it to both parties for approval. The IA Agreement Coordinator makes any requested revisions and finalizes the LoC.
The IA Agreement Coordinator facilitates signatures from both institutions via DocuSign. Signers of the LoC usually include the Department Head or Dean of each college, and will generally include an upper level university administrator. The International Affairs Senior International Officer will sign after the OSU Dean.
After the agreement is completely signed, each institution/college retains a copy. The IA Agreement Coordinator stores a copy of the agreement in the Salesforce Repository and adds a summary of the agreement to the International Affairs website.