Departments wishing to hire an international employee should review the Hiring International Employees page and Hiring FAQs in order for the Office of International Services (OIS) to determine which visa type best fits the position and employee. If an H-1B is the appropriate visa category, the process can take anywhere from 2 - 6 months to secure work authorization.
H-1B status allows employment of a scholar who has professional skills and a professional degree. To be eligible for H-1B status the following conditions for the position, the department and the scholar must be met:
Employers may petition for a maximum of three years of H-1B status at a time. H-1B visa regulations allow a worker to hold H-1B status for a maximum of six years. Time that an employee has spent in H-1B status at another employer and time spent in H-4 status deducts from their 6 years of eligibility. Departments should contact OIS if unsure of the potential employee's remaining H-1B eligibility.
The beginning and end dates of employment listed on the H-1B application should reflect the length of funding for the position and the amount of time that the employee is expected to fill the position. H-1B application dates do not have to match the dates of the employee's academic appointment. H-1B applications are not limited to the current academic year, nor subject to the academic calendar.
OIS must receive approval of the H-1B petition from USCIS before the scholar can begin employment.
The terms of employment in H-1B status are very specific. The Department of Homeland Security (DHS) approves the H-1B program for the specific department, salary, duties, and dates listed on the initial H-1B petition. The H-1B recipient is NOT authorized to change employment without authorization from OIS. This restriction includes changes in position duties, changes in pay rates, and changes of sponsoring departments within OSU. If the department anticipates a change in the research or employment of an H-1B employee, the department should notify OIS immediately, prior to the change in employment.
The host department will be responsible for the filing of applications for extensions on behalf of the scholar. Applications for extensions should be filed 5 months before the end date of the original program. Contact OIS for more information about procedures for extensions of a scholar's program. If OIS does not receive an extension application 2 months before the end date of the original H-1B approval, there are likely to be gaps in employment eligibility.
Application procedures and timelines vary depending on the type of H-1B application. For more information, select the type of application being processed.